The Small Print


These terms and conditions, and privacy policy, cover the services provided by the Association of Sound Designers to it's members.

Privacy

Our data controller is our administrator, Zoe Milton

Any information provided will be held securely and in accordance with the Data Protection Act 1998 and the General Data Protection Regulations (GDPR). 

• We collect and store the data that our users submit to us when they apply to join the ASD. 
• We store data regarding invoicing and payments for compliance with HMRC accounting regulations, membership management and the compilation of usage statistics.
• We publish directories of members to allow members of the public, and other members, to search for people. Individual members can choose which aspects of their data is visible within the search results by editing their user profile. 
• We collect data of those who are part of our insurance policies, to track who is eligible. We generate and store personalised insurance certificates for this scheme.
• With a user's explicit voluntary consent, we allow users names and email addresses to be shared with our corporate members to communicate directly to individual members. Our corporate members can request of us a copy of member's names and email addresses to allow them to share information on products and services relevant to the rest of the membership. 
• We share member names and addresses with such affiliate organisations who provide third-party benefits to ASD members, such as the ASD Benefits scheme, discounts on sound effects, and other services.
• We collect data on member's gender and ethnicity, with individual member's voluntary consent, for the purpose of monitoring equality of opportunities. 

Data is kept for as long as a member holds active membership, and for a maximum of two years after membership lapses, to aid them re-joining if their membership accidentally lapses. A member has the right to have their data deleted earlier than this time and can contact our data controller to put this into effect.

All data is stored securely.

Members have right of access to their data, most of which can be found by logging in to their user profile. Please contact the data controller to find out more.

Members have the right to have personal data deleted at any time, the right for their data not to be processed, and the right to withdraw consent for their data to be used at any time. However, with the exception of the voluntary aspects mentioned above, we cannot simultaneously do this and provide access to the services that member's sign up to the ASD for. Consequently all members are required to consent to this privacy policy, when joining up, or renewing their membership, with the exception of the voluntary aspects, in order for us to provide the services that members have joined the ASD for.

Any information that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 1998, and used only to provide the services or information requested. There is a right to request a copy of personal details at any time to check the accuracy of the information held. 

Copyright


Content published on this website and through the other services the ASD provides is protected by copyright. Any reproduction, modification, creation or derivative works from or redistribution of the content is prohibited without permission. 

The permission to reproduce copyright material does not extend to any material on this site which is identified as being obtained from a third party. Authorisation to reproduce such material would need to be obtained from the copyright holders concerned. 

The ASD does not claim ownership of content that its users post. However by posting content to be displayed on the website or through any other services the ASD provides, you automaticlly grant, and represent that you have the right to grant, to the ASD an irrevocable, perpetual, non-exclusive, fully paid, worldwide license to use, copy, display and distribute said content and to prepare derivative works of, or incorporate into other works, said content, and to grant and authorise sublicences of the foregoing - unless such content is otherwise labelled on posting. 

If you wish to complain about material on this site because you believe there is a breach of copyright, the ASD will investigate promptly. Complaints should be directed to admin@associationofsounddesigners.com

Disclaimer

Every care has been taken in the compilation of the information on this site to ensure that all information is up-to-date and accurate. The Association of Sound Designers accepts no liability in connection with any loss, damage or inconvenience arising as a consequence of any use of, or the inability to use any information on this site. Information contained on this site does not constitute legal or other professional advice. 

You agree to defend, indemnify and hold harmless the ASD, officers, directors, trustees, employees and agents, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses arising from your membership of the ASD, your violation of any third party right; or any claim that your actions caused damage to a third party. 

Third Party Services

The ASD offers additional benefits to it's members via offers from third-party vendors. These third-party services are offered subject to terms and conditions from the third party, and are subject to withdrawal at any time without notice. Availability of services may be subject to a minimum level of interest being shown, or to a maximum level of uptake. No reduction in member fees are available if third-party services become unavailable or are not as described. You are solely responsible for your dealings with third-party vendors, including the provision of any goods, services and financial transactions. 

The Association of Sound Designers cannot be held responsible for third-party benefits and services, nor does it have any control over them. All queries relating to them should be addressed to the vendor.  

Your interactions with organisations and/or individuals found on or through the services that the ASD offers are solely between you and such organisations and/or individuals, and the ASD shall not be responsible or liable for any loss or damage of any sort incurred as the result of any such dealings 

If you are joining or renewing your membership to the ASD then the following terms and conditions also apply

Service

Any services provided by the Association of Sound Designers to it's members are for the sole use of it's members. Members are required to uphold the membership structure and the privacy it provides to it's members to the highest degree. You may never use another's account without permission and must keep your password secure. When creating your account you must provide accurate and complete information. The ASD may change or modify the services, benefits and website functionalities at any time without notice. 
  

Payment of fees and duration of membership

Payments will be processed using PayPal. Other forms of payment are only acceptable for businesses and organisations. Please contact us for more details. Payment will be taken on application, and will be refunded if your application is unsuccessful. 

All fees become due at the start of our financial year, September 1st annually. Fees are reviewed annually.  

Your membership will automatically renew on September 1st, unless you have emailed us to ask not to be auto-renewed. The system will attempt to take a recurring payment from you each September 1st. We use PayPal as a payment processor, who hold your payment details within your PayPal account, if you have one. We do not otherwise store any credit card or bank account details.

Whilst your membership auto-renews, you will not be covered by our insurance policies until payment has been received. When you renew your membership you will be invoiced for the full membership year from the previous 1st September until the following 1st September.

If you chose to not have your membership auto-renew, you become responsible for renewing or not renewing your account. However when you renew your membership you will be invoiced for the full membership year from the previous 1st September until the following 1st September.

 If you have not responded to our emails and your membership fees have not been paid within 6 months of becoming due we will assume that you have terminated your membership of the ASD and your account will be deleted.

You will be notified by email when your fees are due and when your account is about to be deleted.

Termination of service

You may terminate your subscription at any time with the ASD with no less than thirty days notice.

The ASD has the right to suspend your membership or block access to certain parts of the services provided immediately and without notice for any reason, including, without limitation, if your use of the services provided are inconsistent with the letter or spirit of the terms and conditions of use. Further, you agree that the ASD shall not be liable to you or any third party for any termination of your access to the services.

Should your membership be terminated, a proportion of any fees paid may be refunded at the discretion of the ASD

Amendments

The ASD may change, modify, add or remove portions of these terms and conditions at any times. Such changes will be announced on the website or by the Herald newsletter. If you do not agree to the changes of the terms and conditions then you must cease using the services and notify the ASD that you are terminating your membership within thirty days. 

Posting Policy

This posting policy covers the email discussion forums and Facebook group provided by the Association of Sound Designers to it's members

General guidelines

Relevance

These forums are for the discussion of sound design, and the industry surrounding it. If your post doesn't relate directly to this we ask you to use private email or another form of communication. The success of a discussion forum depends on the relevance of the material on it.


Be aware

Your email will be sent to virtually every member of the ASD. Particularly bear this in mind when replying to a topic.You may prefer to reply directly to someone rather than the whole membership. 

Commercial posts

We invite you to use the ASD general mailing list to engage with our members about your products. So as to avoid our list appearing to our members as spam we ask you to avoid posting press releases here, but instead to engage with our members on a personal level. We hope this means they will also feel more inclined to reply and engage with you about your products, which can only be a good thing. 

Jobs and classified ad's

Feel free to post job adverts and classified ad's. You can also post them on the website here.

Quoting other posts

When replying to a post, please delete as much of the original email as possible. We want to avoid emails composed of a three word reply followed by 100 lines of the original email.

Avoid sending attachments using the list

This clogs up everyone's inbox. If you need to send something, use https://asd.wetransfer.com/ or a similar service instead.

Be courteous

We discourage the use of offensive language and abusive behaviour, and ask our members to treat the email lists as a professional forum.


(c) Association of Sound Designers 2018

The ASD is a registered charity in the UK | Registered Charity No. 1165633 | Terms, conditions & privacy policy

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